COORDINATION   by Sorted Events       We live in a rushed world and sometimes we neglect all the beautiful things   in life because we think that it is unnecessary to pay attention to them, or   because there is too little time or money. As a prospective bride you should   take a break to remember what every little girl dreams of and every young   girl fantasises about... her wedding day! Now, your dream day is just around   the corner and suddenly it feels as if it is impossible to make your fantasy   come true. Relax – with a few well considered decisions anything is possible;   particularly with a good coordinator at your side!       People’s perceptions of coordinators vary. They may have had a bad   experience, but sometimes that was simply the result of a few bad choices. A   coordinator should never take over the role of the mother of the bride. A   coordinator’s job is to be of assistance and not to dominate. Even if you use   a coordinator, the fantasy stays YOURS – the task of organising the perfect   day is just so much easier with the help of a coordinator.       If you decide to use a coordinator, one important aspect you need to   consider is that the coordinator must respect YOUR personality and use it as   a point of departure in your planning. It is your day – it should reflect your   taste, style and personality, not that of the coordinator. The quality of the   coordinator’s service, advice and attention to detail must come through loud   and clear though. A good relationship and teamwork between the bride and   the coordinator will contribute a lot to making your dream day a reality.       Even if you decide to use a coordinator, it is not necessary to exclude your   family (and even the groom) from the planning. A coordinator who has your   needs in mind, and that of the other people in your life who want to be   involved, is good at what he or she does, amongst other things, because he   or she can cooperate with different personalities. But you as the bride are   always at the top of the list! Even though you may want to use a coordinator,   it is still a good idea to keep your own planning list. If you want to stay   involved, it is a good way to get some peace of mind when it feels as if   nothing much is happening, because then you can see for yourself what has   already been done and what else remains to be done.       When you choose a coordinator, you should chat to a few of them. Look at   their backgrounds, ask for references and look at their previous work so that   your big day is not spoiled by empty promises. Check whether the coordinator   can handle both big and small weddings and whether each is approached   with the same attention to detail and amount of effort. Ask questions and ask   around until you are sure, and feel comfortable and safe in the hands of the   coordinator you choose – remember, a good relationship is vital. Here are a   few tips on questions you might ask: How long has the coordinator been in   the industry? How many weddings has he or she coordinated? Has he or she   already coordinated large functions for corporate clients? How does the   coordinator envisage playing a role in your day? What kind of professional   training does he or she have? Ask the coordinator to describe a typical   wedding day for you. What is he or she able and willing to do? What makes   this coordinator unique and what does he or she do to keep up to date with   changing trends in the industry?					Choose a coordinator who will do as much or as little as you need done. The   coordinator must be flexible in respect of the services that he or she needs to   render. A coordinator who provides the whole package must also be up-front   about what the coordinator will do him- or herself and what the person uses   other service providers for. If the coordinator uses service providers such as   photographers, musicians, etc., it is important to meet these people yourself.   A good coordinator will be able to recommend trustworthy, affordable service   providers, because he or she will have worked with these people before – all   this means less stress and hassle. Remember that a coordinator will   coordinate the day in cooperation with specialist suppliers, but rather choose   a coordinator who does most of the work him- or herself and keeps in-house   supplies. It is important that you understand exactly which services are   provided and what you are paying for. Make sure that there is a contract   between you and the coordinator and double check that you understand it   before you sign on the dotted line!       A coordinator and a bride can work together to plan an unforgettable   wedding – check that the coordinator can give you unique service. A   demonstration table is very important, because it will help you to make   decisions and decide on changes on the basis of visual information. The   right words can make anything sound good, but nothing works better than   actually seeing a sample.       Coordinators are a bonus for a bride because they are familiar with venues   and their staff, which can play an important role in the success of the day.   Enquire at venues for references for excellent coordinators. Visit the venue of   your choice with your coordinator, so that you can get a feel for the layout   and planning together, based on a visual impression. You can make   decisions on the menu and wine list, so that the coordinator will know how to   lay the tables. When everything finally comes together with regard to the   tables and the rest of the venue, it should create a harmonious whole.   The biggest worry is usually your budget. The perception that coordinators   are unaffordable is quite false. A coordinator must be able to adapt to your   budget. Sometimes, doing everything yourself to save a bit here and there   can work out more expensive in the end. It does not matter whether your   budget is large or small, it remains the coordinator’s job to give you your   dream wedding at a price that suits your pocket. A coordinator must be able   to stretch your rands by making clever decisions, for example, by using the   flowers that you have in the chapel again in the reception area. Experienced   coordinators know how to make your dream come true in a financially   responsible way. Coordinators’ fees do differ, but carefully compare what they   ask with the services they offer.       Coordinators can give you good advice – listen to what they have to say!   Experience and creativity is beyond price, and these are attributes that a   good coordinator should have in abundance. Above all, the wedding is the   bride and the groom’s day. If the coordinator respects and takes into account   your personalities, and considers all the other important aspects that make   you happy, it would be a good idea to use his or her services!         to top
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